Elpitiya Divisional Secretariat

Registration of Death Occurred in a Registered Estate

• Inform the estate superintendent within 24 hours of the death is occurred.
• Persons required to give information,
  • Relation of the dead person
  • Each person present at the death
  • Occupier of the building where the death occurred
  • Each person who will engage in the cremation
• Documents to be submitted,
  • Medical reports of the dead person if any
  • Clinical reports of the dead person if any
• The death will record and the application certified by the Estate superintendent will send to the Divisional Secretariat through the District Medical Officer.
• The death is registered by the District Registrar and the certificate of death will send to the estate superintendent.
• Certificate of death can obtain from the estate superintendent by the informant free of charge.

Registration of Unregistered Death

Registration of a Past Death

• If a death has not been registered with 03 months since its occurrence it may be registered.
• The death can only be registered only if a period of 25 yrs. has not been lapsed since occurrence of such death
• Persons eligible for this,
  • Any party having interest of
  • One of the parents
• Declaration can be produced by,
  • Close relation present at the time of death or who took care of the deceased when he/she was ill for the last time
  • Any other party interested
• Fee chargeable is Rs.50.00

Registration of Death of a Person reported missing / issue of certificate of Absence

As there is no sufficient evidence to prove the death of certain people, the relations do not interested to register the event as a death and get a Death certificate. Therefore as there is no legal document to prove the disappearance of the person, the relations have to face many difficulties.

The provisions has been provided to register the persons, reported missing as a result of the conflict which took place in the northern and eastern provinces or its aftermath or political unrest or civil disturbances or enforced disappearance or members of the armed forces or police, identified as missing in action; and formatters connected therewith or incidental thereto under the death registration (Temporary Provisions) (Amendment).

The ‘Certificate of Absence” should be applied by a “Relative”
N.B- Definition of the Relative as per the section 14 of the act

• Spouse
• Children including adopted children, on-marital children, or step children
• Parents including step-mother, step Father, adopter
• Full or half brothers or sisters or adopted brother or sisters
• Father-in-Law,mother-in-Law,Brothers-in-Law,Sisters-in-Law,Sons-in-Law, Daughters-in-Law
• Grandchildren and Grandparents

Application Procedure,

Applications of certificate of absence for a person is reported missing and has not been heard for a period exceeding one year, should be forwarded to the District Registrar of the area in which such missing person was last resident or had his permanent residence.

Additional Documents that should be submitted together with the application

• Affidavit
• Report of Grama Niladhari
• Other evidence to prove the request
• Certified copy of the decision given by the commissions

Translate Certificate of Death

• Offices of the Department where service of sworn translators can be received are given below.
• Translations which can be obtained
  • Sinhala - English
  • Tamil - English
  • English - Sinhala
  • English - Tamil
• Time of receiving applications
  • From 9:00 a.m. - 3:00 p.m.
• Applications may be obtained from the offices where sworn translators are available
• Documents to be submitted
  • Duly completed application
  • Original or certified copy of the certificate of death obtained from a Divisional Secretariat of the document to be translated
  • Stamped envelope if translations are to be received by post
• Fee for a translation is Rs. 500.00 payable by cash.